Who we are
We are Milton Keynes Islamic Society School of Islamic Studies
General
This policy explains what information we gather when you visit our website, or enter into communication with us via other means, and explains how that information is used.
It is important for you to understand that this website may provide links to other independent sites. This policy applies only to direct accesses to the MKIS School of Islamic Studies’ (MKIS SIS) website. You will need to consult the appropriate information on other sites for information on their policies.
Changes to this statement
MKIS SIS will occasionally update this privacy statement. When we do, we will also revise the ‘last updated’ date at the bottom of the statement.
Data collected
In common with most websites, this site automatically logs certain information about every request made (see below for more details). This information is used for system administration, for bug tracking, and for producing usage statistics. The logged information may be kept indefinitely.
Relevant subsets of this data may be passed to computer security teams as part of investigations of computer misuse involving this site or other computing equipment at MKIS SIS. Data may be passed to the administrators of other computer systems to enable them to investigate problems over access to this site or of system mis-configurations. Data may incidentally be included in information passed to computer maintenance organisations working for MKIS SIS, in which case it will be covered by appropriate non-disclosure agreements. Otherwise the logged information is not passed to any third party unless this is required by law. Summary statistics are extracted from this data and some of these may be made publicly available, but those that are do not include information from which individuals could be identified.
(You should appreciate that a log is a record of what a server sees, not necessarily what was initially sent. If a request is sent via a proxy the log file will show the proxy’s address. If someone has forged your address the log file will show your address.)
A number of online forms are provided on this site. The pages containing these forms include information on how data submitted on them will be processed and used.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Logged data
The following pieces of data are automatically logged for each request:
- the name or network address of the computer making the request. Note that under some (but not all) circumstances it may be possible to infer from this the identity of the person making the request. Note also that the data recorded may be that of a web proxy rather than that of the originating client
- the username, when known during authenticated (logged in) access to the site
- the date and time of connection
- the HTTP/HTTPS request, which contains the identification of the document requested
- the status code of the request (success or failure, for example)
- the number of data bytes sent in response
- the contents of the HTTP/HTTPS referrer header supplied by the browser
- the content of the HTTP/HTTPS user-agent header supplied by the browser
- logging of additional data may be enabled temporarily from time to time for specific purposes. In addition, the computers on which the website is hosted keep records of attempts (authorised and unauthorised) to use them for purposes other than access to the web server. This data typically includes the date and time of the attempt, the service to which access was attempted, the name or network address of the computer making the connection. It may include details of what was done or was attempted to be done.
Access to personal data
For the purpose of the GDPR, the ‘Data Controller’ for the processing of data collected by this site is Milton Keynes Islamic Society (MKIS), and the point of contact for subject access requests is Farhan Rais.
At MKIS SIS, we are committed to protecting your privacy. You can travel through most of our site without giving us any information about yourself. But sometimes we do need information to provide services that you request, and this statement of privacy explains data collection and use in those situations.
Links to other sites
This site may contain links to other websites on the Internet that are owned and operated by third parties. The information practices of those websites are not covered by this privacy policy, but by their own terms and policies, which you should read carefully. These other sites may send their own cookies to users collect data or solicit personal information. This privacy policy only applies to the sis.mkis.org website. It is not intended to apply to other websites, which may have different privacy policies.
Collecting your personal information
We will ask you when we need information that personally identifies you (personal information) or allows us to contact you. Generally, this information is requested when you are asked to complete an online enrolment form. The MKIS SIS’ website assigns a personal identification number and sends it to your computer in the form of a small text file, called a ‘cookie’. The use of this cookie allows you to visit other password-restricted portions of the MKIS SIS’ website (where applicable) – for which you have security access – without having to sign in again.
Use of your personal information
We use your personal information for these primary purposes:
- to complete an enquiry
- to complete our online enrolment forms
- to respond to any message you send us
- to send email messages to enrolled families
- to allow access to MKIS SIS services
- to provide information about help and services if you want it
Control of your personal information
When you register, or otherwise give us personal information, MKIS SIS will not share that information with third parties without your permission, unless we are legally obliged to do so. MKIS SIS may send out periodic e-mails. You will be able to choose to unsubscribe from these mailings.
Access to your personal information
We will provide you with the means to ensure that your personal information is correct and current. You may review and update this information by contacting sis-management@mkis.org
Security of your personal information
MKIS SIS strictly protects the security of your personal information and your choices for its intended use. We carefully protect your data from loss, misuse, unauthorised access or disclosure, alteration or destruction. The website is on a secure server and encrypted for secure communication using HTTP Secure (https). Your personal information is never shared outside MKIS SIS without your permission, except under conditions explained above. Inside the website’s database, data is stored in password-controlled servers with limited access.
Use of cookies
To ensure that we are publishing content that customers need and want, MKIS SIS collects aggregated site-visitation statistics using cookies. When someone visits the site, a cookie is placed on the customer’s machine (if the customer accepts cookies) or is read if the customer has visited the site previously. If you choose to not have your browser accept cookies from MKIS SIS’ website, you will need to re-enter your personal information each time that you attempt to access information.
We invite you to contact us if you have questions about our privacy policy. You may contact us by mail at the following address: sis-management@mkis.org
Last updated: 1 September 2018
